Company Secretary Services for Mumbai Companies
Mumbai is where many of India's investors, lenders and acquirers sit, and their first due-diligence request is your company's statutory records. Missing minutes, unfiled share allotments or out-of-date registers delay funding rounds and bank sanctions, and sometimes kill deals. CompanyFX's company secretaries keep your records and filings current through the year, not just at AGM time.
Our Annual Secretarial Service
- A compliance calendar for your company at the start of the year
- Notices, agendas and minutes for board meetings and the AGM, following SS-1 and SS-2
- Statutory registers maintained and updated
- Annual director disclosures: interest in other entities (MBP-1) and non-disqualification (DIR-8)
- Annual ROC filings: AOC-4, MGT-7 and ADT-1
- MGT-8 certification of the annual return where applicable
Corporate Changes During the Year
- Appointment and resignation of directors
- Share allotments, transfers and ESOP grants
- Increase in authorised capital and alteration of MoA or AoA
- Change of registered office within Mumbai or to another state
- Charges for bank loans and their satisfaction
- Foreign investment reporting (FC-GPR) through the authorised dealer bank
Why It Matters
Each late ROC form attracts a fee of ₹100 a day, and directors of companies that miss annual filings for three years are disqualified. Read more about ROC late filing penalties. For larger companies we also provide secretarial audits.
Serving Clients Across Mumbai
Nariman Point, Fort, Ballard Estate, Lower Parel, Worli, Bandra-Kurla Complex, Andheri, Powai, Vikhroli, Goregaon, Thane and Belapur, all handled online.
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Annual retainer by company size
- Annual compliance calendar
- Board and AGM notices and minutes
- Statutory registers
- Director disclosures (MBP-1, DIR-8)
- Event-based ROC filings
- MGT-8 certification where required
Frequently Asked Questions
How many board meetings must a private company hold?
At least four a year, with no more than 120 days between two meetings. Small companies, OPCs and dormant companies need at least one meeting in each half of the calendar year, at least 90 days apart.
What statutory registers must a company keep?
Registers of members, directors and key managerial personnel, charges, contracts with related parties, and loans and investments, among others, together with minutes of board and general meetings. Investors and banks check these first in due diligence.
What is MGT-8?
MGT-8 is a certificate by a practising company secretary on the company's annual return, required for companies with paid-up capital of ₹10 crore or more or turnover of ₹50 crore or more.
Which changes need ROC filings during the year?
Appointing or removing directors (DIR-12), allotting shares (PAS-3), increasing authorised capital (SH-7), changing the registered office (INC-22), and creating or satisfying charges for loans (CHG-1, CHG-4) all need filings, usually within 30 days.
Do Secretarial Standards apply to private companies?
Yes. Secretarial Standards SS-1 (board meetings) and SS-2 (general meetings) issued by ICSI apply to all companies, and govern notices, quorum, minutes and records.
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